Vacancy at AMINEF - Receptionist

American Indonesian Exchange Foundation (AMINEF) is looking for a Receptionist. The incumbents provide secretarial, clerical and administrative support to ensure that AMINEF’s services are provided in an effective and efficient manner.

Following are the qualifications required for the position :

• Minimum Diploma-3 graduate
• Effective verbal and listening communication skills, both in Indonesian and English
• Computer literate
• At least 1 year work experience
• Time management skills
• Team work character

Interested candidate should send their CV clearly stating the position applied for in the subject line as well as the following:

A covering letter outlining reasons for applying and suitability of the candidate Dates of availability

Please do not send your application and CV to this email address. Those documents should be sent to Ms. Muddy Mulyantina at  muddy@aminef.or.id. Closing date for application: April 5, 2012. (only shortlisted candidates will be contacted).

Fulbright Program Assistant American Indonesian Exchange Foundation (AMINEF)
CIMB Niaga Plaza, 3rd Floor
Jl. Jend. Sudirman Kav. 25 Jakarta 12920
Fulbright Office: (021) 52961966/52961977
EducationUSA Advising Service – ITP TOEFL
Testing Service: (021) 52962138/52962139
http://www.aminef.or.id

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Vacancy at Hivos - Admin & Finance Assistant, Makassar-South Sulawesi

Admin & Finance Assistant (AFA) for Indonesia Domestic Biogas Programme (IDBP)

Title : Admin & Finance Assistant (AFA)
Duty Station : Makassar, South Sulawesi
Responsible to : Provincial Coordinator

Background
Since 15 May 2009, Hivos is running the Indonesia Domestic Biogas Programme, funded by the Dutch government. This programme is undertaken in close cooperation with SNV Netherlands Development organization.

The overall objective of the Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as a local and sustainable energy source through the development of a commercial, market oriented sector in selected provinces.

The specific objectives of the Programme contributing to its overall objective are:

• To support implementation of provincial bio-digester programmes and increase the number of quality domestic bio-digesters with 8,000 in maximum eight provinces, of which 2,000 installations will be outside Java;
• To ensure the continued operation of all bio-digesters installed under the programme;
• To maximize the benefits of the operated bio-digesters, in particular the optimal use of digester slurry;
• To develop the capacity of existing organizations and institutions and to facilitate establishment of organizations and institutions for the continued and sustained development of the bio-digester sector;
• To develop financial services to enable poor farmer households to participate in the biogas programmes;
• To effectively exchange knowledge between all relevant actors in the programme and with relevant international actors.

Scope of work
The Admin & Finance Assistant is responsible for supporting the IDBP in the day to day office running, including :

ADMINISTRATION :

1. Answer phone calls and receiving visitors.
2. Record incoming and outgoing correspondence.
3. Record incoming and outgoing warehouse stock.
4. Draft letters/documents as required.
5. Do photocopying, scanning, faxing and sending of documents.
6. Organize logistic matters of meetings and events (such as food order, sending invitations and follow up confirmation, registration desk, etc.).
7. Handling in procurement and logistical tasks (find quotations and prepare purchase and/or bidding documents).
8. Scan and entry data for construction documents as well as filling all documents related with construction partners, such as: pre-construction forms, biogas completion reports, etc.
9. Performs other duties as may be assigned by Provincial Coordinator, Office Manager or Finance Officer at NBPSO.
10. Update contact lists and manage the name cards holder.
11. Filling system for incoming/outgoing documents (hard/soft copy).
12. Manage monthly timesheets.
13. Manage car/vehicle usage.
14. Responsible for small office maintenance tasks.
15. Organize delivery of documents and programme equipment
16. Organize travel and accommodation of staff and guests.
17. Prepare contracts for vendors/suppliers

FINANCE :

1. Handle petty cash
2. Record all transactions
3. Prepare liquidation reports of fund usage
4. Prepare cash advances for operational cost.
5. Prepare budget breakdowns for office operational needs.

Time frame
The contract will be undertaken from 16 April until 31 December 2012 (with possibility of contract extension).

Information
Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'vac IDBP AFA'.
Applications are requested to send the application not later than 5th April 2012; thereafter the position will remain open until filled. This post only opens for Indonesian nationality only. Only short listed candidates will be contacted.

Requirements:

• Indonesian national
• S1 degree in a relevant discipline
• At least 3 years experience working in the admin / finance field
• Computer literate
• NGO work experience will be an additional point

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Vacancy at FH - Receptionist, Medan

Yayasan Fondasi Hidup (www.fh.org)

Title: Receptionist
Location: Medan
Report to: Office Manager

Yayasan Fondasi Hidup is an independent non-governmental organization based in Medan, North Sumatera and has program operations in Aceh Province,North Sumatera Province and Siberut Island, West Sumatera Province. FH has been working in Indonesia since 2005 and aims to alleviate all forms of poverty through wholistic programming and approach.

Currently, FH works in the Agriculture, Economic Development, Education sectors as well as addressing cross cutting issues such as Gender Balance and Equity, Good Governance and Disaster Risk Reduction. Our goal is to walk with families and community leaders to bring sustainable change.

Main purpose of the role
Answer and transfer calls within the office, handle office visitors, record letter in and out, arrange internal meetings, set meeting room usage schedule.

Responsibilities (JD)

• Responsible for answering and transfering calls within the office
• Handling office visitors
• Recording letter in and out
• Arranging internal meetings
• Setting meeting room usage schedule
• Others as required

Qualifications, experience and competences:

Essential

• Strong experience as receptionist or secretary
• Basic office skill
• Knowledge of english language
• Experience of working in multicultural environment
• Communication skills
• Experience of establishing strong and constructive working relationships with colleagues from different functions, organizations and cultures
• Commitment to FH's mission and values

Desirable

• Female
• A good personality
• Professional attire
• Basic office skill
• Computer literacy

Please send your application, updated CV, recent photograph, salary expectation and three latest references (max 300kb) to ina-applications@fh.org no later than Wednesday, March 14th, 2012. Please put "title/position" as email subject (e.g "Livelihood Officer"), and please put your name after CV and/or cover letter title (e.g CV-John.Johnson, Cover letter-John.Johnson).

No telephone calls please.

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Open Vacancies at BEST - Supply Chain Manager, Admin / Finance Officer, Purchasing Manager, Purchasing Officer

NGO Bina Ekonomi Sosial Terpadu (BEST) located in South Tangerang requires employees to be placed in the Waste Recycling Program ( Program Daur Ulang Sampah).

LPP Director - Supply Chain Manager (Code: DR LPP)Responsible and involved in every aspect of business processes - planning, purchasing, production, transportation, storage and distribution will increase sales and maximize profits.
 Requirements:

• Minimum S1 graduate, MBA considered an asset.
• Minimum 5 years experience in manufacturing.
• Understanding the process and plant efficiency and inventory computer system.
• Experience leading or managing a team in a fast paced environment.
• Field experience and project management organization.
• Cross-functional communication skills, creativity, and ability to handle the target.
• Team player, self-driven, flexible, policy initiatives, enthusiastic.
• Able to work under pressure.

 Admin / Finance Officer (Code: FI LPP)Responsible and involved in every aspect of finance. Using the program budget by following the procedures of the project. Financial planning needs and propose a monthly financial needs. Prepare monthly financial reports to be submitted to the Audit. Being a cashier to make payment program expenditures.
Requirements:

• Education minimal D3, S1 is considered as an asset.
• Minimum 3 years experience in the project.
• Flexible, able to work independently.
• Ability to work in teams and under pressure.

 Purchasing Manager (Code: PRM LPP)Responsible for the procurement of supplies by developing and implementing a strategic plan procurement of supplies and supplier relationship management. Another area of ​​responsibility includes negotiating pricing, merchandising, planning, production, inventory control, quality control and factory control.
 Requirements:

• Minimum S1 graduate, MBA considered an asset.
• Minimum 5 years experience in procurement.
• Experience in leading or managing a team in a fast paced environment.
• C driver's license and own vehicle.
• Field experience in managing projects and sell the goods.
• Communication skills, organizational and project management, as well as MS Office.
• Flexible, able to work independently.
• Ability to work in teams and under pressure.

 Purchasing Officer (Code: PO LPP)The process of negotiation and purchase of goods to the availability of goods in accordance with the demand requirements of each division, so that operations can be run in accordance with the LPP established goals.
 Requirements:

• Education minimal D3, S1 is considered as assets.
• C driver's license and own vehicle.
• Minimum of 2 years experience in the same field at the procurement.
• Communication skills, organizational and project management, as well as MS Office.
• Ability to work in teams and under pressure.

 Production Officer (Code: PM LPP)
 Perform the operation of the plant including machinery, assembly, acceptance of goods, warehousing, utility room and a consistent treatment for the improvement of production performance. Including responsibility for the quality control of production and transportation management.
 Requirements:

• D3 business or technical fields, S1 is considered as assets.
• 2 years experience in the field of production.
• 2 years experience in manufacturing.
• Have high energy.
• Have strong leadership, independent thinking.
• Communication skills, organizational and project management, as well as MS Office.
• Ability to work in teams and under pressure.

 Submitted a complete application and CV by mail or directly by including Application Code in the left corner of the envelope to: 
Bina Ekonomi Sosial Terpadu (BEST)Villa Melati Mas O-2 Block 14 Serpong 15323, or via email to: lpptangsel@gmail.com the Application Code to include in the email subject.  

Applications received before the date March 8, 2012.

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Open Vacancy at Gugah Nurani Indonesia - Project Site Program Officer

Gugah Nurani Indonesia (GNI), a Humanitarian, Community Development based on fulfillment of Child rights NGO is looking for staff as Project Site Program Officer :

1. Administration Department (AD) : Departemen Administrasi Key responsibilities : Financial, procurement, staff managerial.
2. Operation Department (OD) : Departemen operasional Key responsibilities : Project Cycle Management (plan, implement, MONEV), Organizing community, Research.
3. Sponsorship Service Department (SSD) : Departemen Sponsor Anak Key responsibilities : Maintain children sponsorship, child case management & Counselling.

Open position location :

• Wonokusumo, SURABAYA : OD, SSD, AD
• Sukajaya, BOGOR* : AD
• Rawa Badak, JAKARTA: SSD
• Menteng Tenggulun, JAKARTA: SSD

Requirements :

• Male/Female, max 30 years old
• Bachelor degree (S1) all major, but preferably : for postition (1) : Management / Accounting
• for position (2) : Social welfare / Sociology / Anthropology for position (3) : Psychology / English Literature
• Fluency in English both speaking and writing
• Strong analytical and intrapersonal skill
• Preferably Have experience min. 1 years in NGO activities.
• Fresh graduates with good track in organization are welcome to apply
• *Willing to be stationed in project site area (Bogor)

Please send your CV to Jl. BGR Boulevard Ruko Bukit Gading Mediterania Blok AA No.19 Jakarta Utara 14240 or to info@gnindonesia.org with the following subject :
Location_Position_YourName (ex : SURABAYA_AD_Budi )

Application Before March 9th 2012.

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Vacancy at RutgersWPF Indonesia - Administration

Founded in 1987, RutgersWPF is aimed at improving reproductive health and ensuring reproductive rights in developing countries. RutgersWPF has implemented projects in Asia, Africa and Latin America. In 2005, RutgersWPF Indonesia established a field office in Jakarta, Indonesia in order to more effectively manage and expand its current portfolio. RutgersWPF’s Country Strategy in Indonesia focuses on improving sexuality and reproductive health services and information for young people and decreasing gender based violence.

RutgersWPF Indonesia manages program of Adult Sexual and Reproductive Health Rights (ASRHR) and Gender Based Violence (GBV) programs in various provinces in Indonesia. In cooperation with various local NGO partners, this program aims to first, to provide ASRHR services for young people such as adequate information on ASRHR issues, including enhancing capacity building for teachers and parents; and second to provide intervention program to prevent gender based violence with local NGO partners, and third, to mobilize advocacy program to influence decision makers to support SRHR education and GBV programs and provide adequate budget for that. RutgersWPF and partners established Aliansi Satu Visi to enhance partners capacity and strengthening SRHR network.

Due to this project development, we are now seeking outstanding candidate talents to fill the following positions at our Jakarta Office:

ADMINISTRATION (Code ADM)

Task and Responsibilities
A. Office Administration :
1. Procure office equipment, assets, office supplies and services and Coordinate the maintenance of equipment, assets, and services, according to WPF Procedures, Standard Operational Guidelines, and the Headquarter procedure.

2. Arrange of meeting and keeping of the Country Representative and Office and Office Agenda:

• Coordinate and make Minutes of Internal Meetings
• Coordinate the Overall Office Agenda
• Preparing material for meeting needs (Notebook, LCD, etc.)

3. Organizing of Staff Travel (outside Program Department)

• Organize official (inter) national trips for office staff.
• Provide administrative, logistical, and contact support for incoming visitors, consultants.
• Fulfill office management duties, such as receiving and delivering incoming letters, coordinating with suppliers about service date (photocopy, landscape, AC etc.),   including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc.
• Maintain and stock office supplies and process supply order from Office Manager.
• Label and maintain all administrative files including travel clearances, itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
• Help develop and implement basic office systems and accompanying procedures.
• Arrange for and oversee the maintenance of office equipment in coordination with the Office Manager
• Coordinating with IT in maintaining Office Network

B. Administering of The Alliance

• Arrange of meeting, workshop, training of ASV Agenda:
• Preparing material for meeting needs (Notebook, LCD, etc.)
• Preparing financial budget activities under supervising of project manager
• Maintaining ASV petty cash
• Fulfill office management duties including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc related to ASV activities.
• Technical support for any ASV activities

C. Others Perform other related functions as required by Country Representative.

Qualifications

• Minimum Diploma in administration or related field.
• Strong administration (secretarial) skills
• Experience at least 2 years working in the same field.
• Willing to work in gender equity working environment
• Advanced Knowledge of Major Software Application (Microsoft Office)
• Affinity with Information and Communication Technologies
• Able to work independently and take initiatives, but also be a team worker
• Service Oriented Person
• Excellent in Communication Skills
• Good command of English.

Should you fulfill all the qualifications above, kindly send your application and complete CV to:
office@rutgerswpfindonesia.org

Applications are requested by March 15, 2012; thereafter the position will remain open until filled.
Only short-listed candidates will be invited via e-mail/phone for Test and Interview.

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Open vacancy at The British Embassy - Administrative Assistant, Vice Consul, Research Analyst

The British Embassy, Jakarta, is looking to recruit the following positions:

• Administrative Assistant (Closing date: 9 Mar 2012)
• Vice Consul (Closing date: 12 Mar 2012)
• Research Analyst (Closing date: 19 Mar 2012)

Please visit the website at www.ukinindonesia.fco.gov.uk/vacancy for the job details.
Interested applicants please remember to submit your CV and the completed application form (which can be downloaded at the website) by the closing date.

Incomplete applications will not be considered.



Regional HR Officer, SE Asia
British Embassy, Jakarta

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