Vacancy at Hivos - Admin & Finance Assistant, Makassar-South Sulawesi

Admin & Finance Assistant (AFA) for Indonesia Domestic Biogas Programme (IDBP)

Title : Admin & Finance Assistant (AFA)
Duty Station : Makassar, South Sulawesi
Responsible to : Provincial Coordinator

Background
Since 15 May 2009, Hivos is running the Indonesia Domestic Biogas Programme, funded by the Dutch government. This programme is undertaken in close cooperation with SNV Netherlands Development organization.

The overall objective of the Indonesia Domestic Biogas Programme is to disseminate domestic bio-digesters as a local and sustainable energy source through the development of a commercial, market oriented sector in selected provinces.

The specific objectives of the Programme contributing to its overall objective are:

• To support implementation of provincial bio-digester programmes and increase the number of quality domestic bio-digesters with 8,000 in maximum eight provinces, of which 2,000 installations will be outside Java;
• To ensure the continued operation of all bio-digesters installed under the programme;
• To maximize the benefits of the operated bio-digesters, in particular the optimal use of digester slurry;
• To develop the capacity of existing organizations and institutions and to facilitate establishment of organizations and institutions for the continued and sustained development of the bio-digester sector;
• To develop financial services to enable poor farmer households to participate in the biogas programmes;
• To effectively exchange knowledge between all relevant actors in the programme and with relevant international actors.

Scope of work
The Admin & Finance Assistant is responsible for supporting the IDBP in the day to day office running, including :

ADMINISTRATION :

1. Answer phone calls and receiving visitors.
2. Record incoming and outgoing correspondence.
3. Record incoming and outgoing warehouse stock.
4. Draft letters/documents as required.
5. Do photocopying, scanning, faxing and sending of documents.
6. Organize logistic matters of meetings and events (such as food order, sending invitations and follow up confirmation, registration desk, etc.).
7. Handling in procurement and logistical tasks (find quotations and prepare purchase and/or bidding documents).
8. Scan and entry data for construction documents as well as filling all documents related with construction partners, such as: pre-construction forms, biogas completion reports, etc.
9. Performs other duties as may be assigned by Provincial Coordinator, Office Manager or Finance Officer at NBPSO.
10. Update contact lists and manage the name cards holder.
11. Filling system for incoming/outgoing documents (hard/soft copy).
12. Manage monthly timesheets.
13. Manage car/vehicle usage.
14. Responsible for small office maintenance tasks.
15. Organize delivery of documents and programme equipment
16. Organize travel and accommodation of staff and guests.
17. Prepare contracts for vendors/suppliers

FINANCE :

1. Handle petty cash
2. Record all transactions
3. Prepare liquidation reports of fund usage
4. Prepare cash advances for operational cost.
5. Prepare budget breakdowns for office operational needs.

Time frame
The contract will be undertaken from 16 April until 31 December 2012 (with possibility of contract extension).

Information
Applicants should send a CV and a cover letter to: hrd@hivos.or.id with reference code 'vac IDBP AFA'.
Applications are requested to send the application not later than 5th April 2012; thereafter the position will remain open until filled. This post only opens for Indonesian nationality only. Only short listed candidates will be contacted.

Requirements:

• Indonesian national
• S1 degree in a relevant discipline
• At least 3 years experience working in the admin / finance field
• Computer literate
• NGO work experience will be an additional point

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Open Vacancies at Compassion Indonesia - Program Implementation Director, Partnership Facilitator, Training Specialist, Human Resource Associate, Accountant

Compassion Indonesia, an International Christian Ministry for Children Development, is seeking for highly motivated staff (Bandung Office) for the position below:

General Requirements:

• Min S1-Degree any discipline and above 27 Year of Age.
• Good English (verbal & written) & Communication skill.
• Willing to travel.
• Experience in Christian/Social ministry dealing with children/youth.
• Able to operate Microsoft Office.

Program Implementation Director
Specific Requirements

• Close walk with God; wise and consistent behavior; stewardship based on evangelical Christian values; very broad and deep expertise in the area of human growth and development, preferably in child development.
• Masters or equivalent experience in Management/Leadership or Child Development.
• Seven years experience in senior or middle level management.
• Three years child development experience.
• Strong team building and leadership skills.
• Ability to develop strategic plans in a collaborative manner.
• Ability to develop project proposals for funding.
• Ability to communicate effectively, both verbally and in writing, in languages relevant to the country and in English.
• A knowledge of personal computers using Microsoft Office for operational management, including Access, Excel, Word, Outlook, and PowerPoint.
• Ability to manage more than 8 staff, including other supervisors.
• Willingness to travel.

Partnership Facilitator (PF)
Specific Requirements

• Strong interpersonal skills, facilitation, collaboration, negotiation and establishing trusting relationships with a wide variety of people.
• Ability to work with only occasional supervision and willing to be placed
• Good leadership, general management, and problem-solving skills and customer oriented
• Willing to travel in a long term
• Committed to working with the broad spectrum of church denominations.

Training Specialist (TS)
Specific Requirements

• Experience in designing, implementing and evaluating training programs.
• Strong group facilitation skills.
• Ability to facilitate multiple content subject matters through multiple methodologies.
• Able to work collaboratively, cross-culturally, inter-denominationally and cross- organizationally.

Human Resource Associate (HRA)
Specific Requirements

• Fundamental (2-3 years) generalist experience of Human Resources principles and practices.
• Sound judgment, decision-making skills and facilitation skills.
• Capability to handle highly confidential information discreetly.
• Good numerical aptitude and accuracy.
• Good organizational skills. Ability to handle a heavy workload. Must be detail-oriented.
• Excellent verbal communication and interpersonal skills for building support with in-house staff and relationships with external business contacts.

Accountant
Specific Requirements

• University degree in Accounting or related field.
• Ability to supervise one to two people.
• Keeps confidential financial and organizational information.
• Knowledge of personal computers using Microsoft products.
• A working knowledge of financial-related government regulations and laws.
• Good organizational and problem solving skills.
• Basic English skills are recommended.

SDS Associate
Specific Requirements

• Achievement orientation to quality, quantity and timeliness.
• Self-motivated.
• Teamwork oriented.
• Strong attention to detail.
• Experience with Microsoft Office and ability to type well.

Please put your current and expected salary & benefits in the CV then send 'only' your CV & recent photograph to HRD email: hr-recruitment@io.ci.org

Please put the code of position in the subject of your email (for example : HRS) and please do not send any document of more than 1 MB.

No later than 1 weeks

Maria S. Tjokabo
HR Associate
Compassion International - Indonesia Office
Seni Mulya Building
Jl. Sukawangi 3 Bandung 40153
Ph: 022-2034691 ext. 109
www.compassion.com

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Open Vacancies at BEST - Supply Chain Manager, Admin / Finance Officer, Purchasing Manager, Purchasing Officer

NGO Bina Ekonomi Sosial Terpadu (BEST) located in South Tangerang requires employees to be placed in the Waste Recycling Program ( Program Daur Ulang Sampah).

LPP Director - Supply Chain Manager (Code: DR LPP)Responsible and involved in every aspect of business processes - planning, purchasing, production, transportation, storage and distribution will increase sales and maximize profits.
 Requirements:

• Minimum S1 graduate, MBA considered an asset.
• Minimum 5 years experience in manufacturing.
• Understanding the process and plant efficiency and inventory computer system.
• Experience leading or managing a team in a fast paced environment.
• Field experience and project management organization.
• Cross-functional communication skills, creativity, and ability to handle the target.
• Team player, self-driven, flexible, policy initiatives, enthusiastic.
• Able to work under pressure.

 Admin / Finance Officer (Code: FI LPP)Responsible and involved in every aspect of finance. Using the program budget by following the procedures of the project. Financial planning needs and propose a monthly financial needs. Prepare monthly financial reports to be submitted to the Audit. Being a cashier to make payment program expenditures.
Requirements:

• Education minimal D3, S1 is considered as an asset.
• Minimum 3 years experience in the project.
• Flexible, able to work independently.
• Ability to work in teams and under pressure.

 Purchasing Manager (Code: PRM LPP)Responsible for the procurement of supplies by developing and implementing a strategic plan procurement of supplies and supplier relationship management. Another area of ​​responsibility includes negotiating pricing, merchandising, planning, production, inventory control, quality control and factory control.
 Requirements:

• Minimum S1 graduate, MBA considered an asset.
• Minimum 5 years experience in procurement.
• Experience in leading or managing a team in a fast paced environment.
• C driver's license and own vehicle.
• Field experience in managing projects and sell the goods.
• Communication skills, organizational and project management, as well as MS Office.
• Flexible, able to work independently.
• Ability to work in teams and under pressure.

 Purchasing Officer (Code: PO LPP)The process of negotiation and purchase of goods to the availability of goods in accordance with the demand requirements of each division, so that operations can be run in accordance with the LPP established goals.
 Requirements:

• Education minimal D3, S1 is considered as assets.
• C driver's license and own vehicle.
• Minimum of 2 years experience in the same field at the procurement.
• Communication skills, organizational and project management, as well as MS Office.
• Ability to work in teams and under pressure.

 Production Officer (Code: PM LPP)
 Perform the operation of the plant including machinery, assembly, acceptance of goods, warehousing, utility room and a consistent treatment for the improvement of production performance. Including responsibility for the quality control of production and transportation management.
 Requirements:

• D3 business or technical fields, S1 is considered as assets.
• 2 years experience in the field of production.
• 2 years experience in manufacturing.
• Have high energy.
• Have strong leadership, independent thinking.
• Communication skills, organizational and project management, as well as MS Office.
• Ability to work in teams and under pressure.

 Submitted a complete application and CV by mail or directly by including Application Code in the left corner of the envelope to: 
Bina Ekonomi Sosial Terpadu (BEST)Villa Melati Mas O-2 Block 14 Serpong 15323, or via email to: lpptangsel@gmail.com the Application Code to include in the email subject.  

Applications received before the date March 8, 2012.

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