RutgersWPF Indonesia manages program of Adult Sexual and Reproductive Health Rights (ASRHR) and Gender Based Violence (GBV) programs in various provinces in Indonesia. In cooperation with various local NGO partners, this program aims to first, to provide ASRHR services for young people such as adequate information on ASRHR issues, including enhancing capacity building for teachers and parents; and second to provide intervention program to prevent gender based violence with local NGO partners, and third, to mobilize advocacy program to influence decision makers to support SRHR education and GBV programs and provide adequate budget for that. RutgersWPF and partners established Aliansi Satu Visi to enhance partners capacity and strengthening SRHR network.
Due to this project development, we are now seeking outstanding candidate talents to fill the following positions at our Jakarta Office:
ADMINISTRATION (Code ADM)
Task and Responsibilities
A. Office Administration :
1. Procure office equipment, assets, office supplies and services and Coordinate the maintenance of equipment, assets, and services, according to WPF Procedures, Standard Operational Guidelines, and the Headquarter procedure.
2. Arrange of meeting and keeping of the Country Representative and Office and Office Agenda:
- Coordinate and make Minutes of Internal Meetings
- Coordinate the Overall Office Agenda
- Preparing material for meeting needs (Notebook, LCD, etc.)
- Organize official (inter) national trips for office staff.
- Provide administrative, logistical, and contact support for incoming visitors, consultants.
- Fulfill office management duties, such as receiving and delivering incoming letters, coordinating with suppliers about service date (photocopy, landscape, AC etc.), including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc.
- Maintain and stock office supplies and process supply order from Office Manager.
- Label and maintain all administrative files including travel clearances, itineraries, visa requests, consultant transport and lodging information, and all other non-accounting related documentation
- Help develop and implement basic office systems and accompanying procedures.
- Arrange for and oversee the maintenance of office equipment in coordination with the Office Manager
- Coordinating with IT in maintaining Office Network
B. Administering of The Alliance
- Arrange of meeting, workshop, training of ASV Agenda:
- Preparing material for meeting needs (Notebook, LCD, etc.)
- Preparing financial budget activities under supervising of project manager
- Maintaining ASV petty cash
- Fulfill office management duties including answering phones, photocopying, faxing, ordering supplies/workshop materials, etc related to ASV activities.
- Technical support for any ASV activities
C. Others Perform other related functions as required by Country Representative.
Qualifications
- Minimum Diploma in administration or related field.
- Strong administration (secretarial) skills
- Experience at least 2 years working in the same field.
- Willing to work in gender equity working environment
- Advanced Knowledge of Major Software Application (Microsoft Office)
- Affinity with Information and Communication Technologies
- Able to work independently and take initiatives, but also be a team worker
- Service Oriented Person
- Excellent in Communication Skills
- Good command of English.
Should you fulfill all the qualifications above, kindly send your application and complete CV to:
office@rutgerswpfindonesia.org
Applications are requested by March 15, 2012; thereafter the position will remain open until filled.
Only short-listed candidates will be invited via e-mail/phone for Test and Interview.
