Detailed information can be found in Terms of Reference below.
To apply, please e-mail your cover letter and CV, including the consultancy title in the subject line, to: dfidjktconsultancy@dfid.gov.uk
Closing date: Thursday, 15 March 2012, 24:00
Contract will be issued by the Department for International Development (DFID)
Terms of Reference
Management and Administrative Support for the Policy Center for Climate Change Financing and Multilateral (Pusat Kebijakan Perubahan Iklim dan Multilateral) for the Delivery of its Mandate and the Low-Carbon Strategy Project
Objective
The principal purpose of this consultancy is to strengthen the administrative and management capacity of the Pusat Kebijakan Perubahan Iklim dan Multilateral (PKPIM), Ministry of Finance (MoFin), to deliver its mandate and the Low-Carbon Strategy (LCS) Project.
Rationale
PKPIM has been mandated to coordinate low-carbon policy development across a multitude of stakeholders, both national and international, and deliver output 1 of the LCS Project (policy proposals). Achieving this highly complex and challenging task requires a strong and well-functioning management and administrative system, well beyond PKPIM’s current capacity.
Approach
The LCS project will temporarily support critical management, administrative and technical functions to enable PKPIM to deliver against its mandate.
Deliverables
The key deliverable of this consultancy is an effective and efficient management and administration system for PKPIM. This general output will be detailed in monthly work plans, to be agreed with the project manager and PKPIM’s management group. Payments will be made against the satisfactory delivery of the outputs specified in these monthly plans.
Activities
Activities to be undertaken by the Consultant include, but are not limited to:
(a) Key tasks
- Organise and coordinate executive schedules and appointments.
- Organise and coordinate all forms of executive communication, both national and international.
- Assist in setting up and maintaining an effective office filing system.
- Assist in the drafting and editing of ministerial and managerial correspondence and technical briefing notes in Bahasa Indonesia and English.
- Organise and coordinate office logistics.
- Organise and coordinate project activities related to capacity building, technical assistance, workshops, meetings and travel in close coordination with the Project Coordinator.
- Coordinate activities and communications with third parties and stakeholders, eg, focus group discussions (FGD).
- Support PKPIM’s financial administration in close coordination with the Finance Department and the Office of the Secretary General.
- Assist in the preparation of the work plans, reports, presentations, publications and media information material.
(b) Other duties
- Assist PKPIM project-related training and capacity building activities of PKPIM and other staff.
- Assist in the recruitment, drafting of ToR and job descriptions, and training of PKPIM administrative staff.
- Assist in and/or carry out other project activities and tasks, as assigned by the PKPIM Management Group or the Project Manager.
- Undertake further job training related to the Consultant’s position and duties such as secretarial, computer, office, and language skills, if required.
Management Arrangements
The Consultant will be posted into PKPIM’s office at the Ministry of Finance and temporarily assume the position of PKPIM’s executive secretary to oversee and direct PKPIM’s administration.
The Consultant will report to the Head of PKPIM and the LCS Project Manager and shall liaise closely with the LCS Project Coordinator. The Consultant shall follow DFID’s guidelines on matters related to procurement under the LCS project.
PKPIM’s management group and the LCS Project Manager will specify and review deliverables on a monthly basis and provide feedback to ensure that the Consultant’s activities and outputs are well aligned with the project’s objectives and workflow. Payments will be made upon the satisfactory delivery of the specified monthly outputs.
Timing
The consultancy will commence work on March, 2012, and complete the assignment by the 30th of September, 2012.
Qualifications
The Consultant’s qualifications should include:
- At least 5 years of professional working experience in a similar position;
- Fluency in Bahasa Indonesia and English, both orally and in writing;
- Excellent communication and writing skills;
- Ability to work well within multidisciplinary teams;
- Working experience in aid/development agencies and/or Government agencies will be considered an advantage;
- A MBA and/or any other relevant academic decree are not mandatory but will be considered an advantage;
- Good working knowledge of modern telecommunication systems (telephone, fax, e-mail, internet);
- Good working knowledge of modern office technology;
- Ability to perform well under pressure;
Excellent management and administration skills
Integrity and social competence
