Contract duration : 6 months (renewable)
Starting date : 4th June 2012
Location : Gunung Sitoli, Nias
Background on ACTED:
The Agency for Technical Cooperation and Development (ACTED) is an NGO registered in France with global operations in over 30 countries in Central Asia, Europe, Latin America and Africa. Our mission and vision; providing adapted responses and guaranteeing the link between emergency, rehabilitation, and development.
ACTED has been active in Indonesia since April 2005, assisting those affected by the tsunami and Nias earthquake. Until 2008, ACTED focused mainly on reconstruction and recovery, while interventions since 2008 have shifted towards development initiatives to support livelihoods, community-based disaster risk reduction, and child protection activities.
ACTED is currently recruiting qualified candidates to fill the Program Manager position in Gunung Sitoli, Nias to manage a project to combat the worst forms of child labor in rural communities of North and West Nias. ACTED is partnering with Indonesian NGO, Pusat Kajian dan Perlindungan Anak (PKPA), to implement this project which includes three components;
- Local government and businesses have increased awareness and capacity leading to the implementation of local regulations, action committees, and codes of conduct aimed at combating child labor.
- Communities have a raised awareness of child labor issues and have better linkages with government and businesses to identify and prevent child labor.
- 150 children currently involved in the worst forms of child labor are integrated into education or provided alternative life skills training.
Under the supervision of senior management in Jakarta national office, the Program Manager shall carry out the following duties:
Project Management:
- Providing overall leadership and management to ACTED teams in area of intervention;
- To set up, plan, supervise and monitor the implementation of ACTED's intervention in the assigned area as per ACTED's procedures, work plans, and objectives described in funded project proposals / intervention strategies;
- To plan, monitor and supervise the work of the program team (activity planning and monitoring, cash forecasts, logistic and administrative issues, HR issues including recruitment of new team members, appraisals and on the job training);
- To supervise the technical aspects and activity implementation of project components implemented directly by ACTED, and provide oversight of local partner activities through regular coordination meetings and reporting;
- Oversee community mobilization and beneficiary selection and monitoring;
- To assist with planning of project budgets and ensure appropriate expenditure of budgets in line with donor requirements and field realities;
- To technically assess the activities undertaken and ensure efficient use of resources;
- Identify needs which are not covered by current projects, develop possible responses and submit them to Southeast Asia Regional Project Development Manager;
- Utilize the PMF or other tracking tools to provide regular (monthly at minimum) reports on progress towards and tracking of overall project progress, outputs and indicators;
- To document lessons learned, best practices, and success stories and ensure they are communicated to country coordination and ACTED HQ;
- To ensure cross-programme integration, learning, sharing and adoption of best practices and lessons learned within ACTED and with external stakeholders;
Coordination:
- Update and adjust existing project management tools, and/or develop new ones as needed;
- Ensure proper coordination with local partner through regular meetings and communication;
- Ensure proper coordination between all ACTED staff (logistics, administration, finance, and technical) in the area of intervention;
- Develop and maintain good communication with local authorities, keeping them informed of all ACTED activities and making sure ACTED and partner activities are aligned with government priorities and strategy; ensure involvement of local authorities in activities whenever possible;
- Ensure coordination and complimentarity amongst projects (and/or program components) within the intervention area;
- Ensure adherence to Finance Logistic and Administration Team (FLAT) procedures in collaboration with the Program Finance and Compliance Manager;
Reporting and communications:
- In collaboration with the Senior AMEU Officer, provide weekly and monthly reports on project activities, outputs and results against objectives and indicators, as well as planning for the upcoming month to the Southeast Asia Regional Project Development Manager or other Country Focal Point;
- Work closely with the Appraisal, Monitoring, and Evaluation Unit in order to design and conduct all necessary surveys and collection of data needed for project indicators;
- Contribute to ACTED news and communications including bi-weekly Flash News updates and monthly newsletter articles;
Other:
- To monitor the humanitarian context in Nias and rapidly update the Jakarta office on important events, especially emergencies;
- To maintain regular communication with disaster management authorities in Nias to ensure that ACTED remains aware of needs and ready to respond in the event of a disaster situation;
- Assist the Southeast Asia Regional Project Development Manager or other Country Focal Point to gather information and develop concepts for new projects in the area of intervention as relevant;
- To occasionally participate in project development activities outside the intervention area if and when relevant;
- Perform other duties as requested and use own judgment to suggest and advise on other duties as he/she sees fit;
Required Qualifications
Education, Experience, and Certification:
- Bachelors University Degree or equivalent in a relevant field;
- At least 5 years of work experience with a non-government organizations, and with 3 years experience in managing the implementation programs with international NGOs, preferably in projects related to child protection;
- Experience in oversight of local NGO partnerships;
- Valid driving license for motorbikes;
Competencies:
- Proven skills to develop and then efficiently implement activities according to agreed work plans;
- Proven track record of team management;
- Excellent writing and reporting skills in Bahasa Indonesia and English;
- Proven ability to manage financial resources according to donor and organization regulations;
- Outstanding communication skills, including adapting information to different audiences;
- Advocacy Skills; good facilitation and campaign
- Demonstrated relationship-building skills, including negotiation;
- Solid knowledge of district and sub-district government structure;
- Advanced problem-solving and critical analysis skills;
- Able to multitask, set realistic deadlines, and meet deadlines;
- Meticulous attention to detail;
- Good computer skills including Word, Excel, and Powerpoint;
- Willingness to travel to remote areas;
Submission of application:
Applications should be submitted in English consisting of:
- Current CV or resume listing education and work experience;
- A cover letter addressing why you are qualified for the position of Program Manager according to the competencies and qualifications listed above (see attached Terms of Reference) with examples from previous work experience, and why you want to work for ACTED;
- Names and email and telephone contact information for three (3) references who may be contacted in the case that you are selected for an interview
Applications that do not include all of these materials especially a cover letter that specifically addresses qualifications for this position and examples from previous work experience that demonstrate the competencies will be disqualified.
Applications should be submitted no later than 13th April 2012 to these following addresses:
jakarta.administration@acted.org and Indonesia@acted.org
Application material is non-returnable, and we thank you in advance for understanding that only short-listed candidates will be contacted for the next step in the application process.
ACTED refuses to apply, in its actions, any form of discrimination based on race, gender, ethnicity, religion, nationality, conviction, or social class. Qualified women and men are encouraged to apply.
